Administrative Assistant – Full Time (Temporary – Maternity Leave)

June 17, 2020

Homes By DeSantis is looking for a responsible, enthusiastic Administrative Assistant to join our team to perform a variety of administrative and clerical tasks. Great opportunity to start working in highly regarded organization! In this role, you will perform administrative and office support duties for multiple departments. Responsibilities will also include fielding telephone calls, receiving and directing visitors, filing and research.

Essential Duties & Responsibilities of Administrative Assistant:
- Produce and distribute correspondence memos, letters, faxes and forms 

- Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages 

- Manage communication of information in and out of the office

 - Type out correspondence letters, emails, memos, etc. (paper and electronic)

 - Prepare outgoing mail and packages 

- Monitor and maintain office equipment; repair or replace malfunctioning equipment when required 

- Monitor office supplies; order and re-stock as needed

 - Assist in the preparation of regularly scheduled reports 

- Maintain positive and professional staff and client relationships 

- Welcome and greet clients and office guests 

- Ensure common areas are kept clean and organized at all times (Reception, Boardroom, Kitchen, etc.)
• Upbeat, positive and enthusiastic attitude 

• Efficiency: Able to produce significant output with minimal wasted effort 

• Honesty/Integrity: Does not cut corners ethically. Earns trust and maintains confidence. Admits to making mistakes 

 • Attention to detail: Does not let important details slip through the cracks

 • Proactivity acts without being told what to do. Brings new ideas to the company 

• Flexibility/adaptability: Adjusts quickly to changing priorities and conditions. Copes effectively with complexity and change 

• High standards: Expects personal performance to be nothing short of the best 

• Communication: Speaks and writes clearly and articulately